Description

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. 

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter; arming talent with best-in-class resources and skills.  Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a Cayman Islands based Administrative Assistant (2-year fixed term contract) to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work. 

About the Role

Under the supervision and direction of the Secretary Team Leader within the Funds team, Administrative Assistants are responsible for undertaking all administrative tasks required for the effective and efficient operation of the Funds team. Roles and responsibilities include: 

Client Work and Client Service

• Developing effective working relations with the Secretaries and Team Leaders within the Funds team and responding promptly and professionally to their requests
• Undertaking all faxing, scanning, printing, copying and other routine administrative tasks in support of the Funds team
• Providing support to Secretaries with respect to the opening, scanning, saving, storing, sending and shredding of client mail
• Providing support to secretaries on the closing of files
• Ensuring that the physical minute books are correctly labelled and stored within designated filing areas
• Updating client contacts in InterAction
• Efficiently completing the destruction of files in line with the firm's policies and procedures
• Accurately completing e-filing submissions on MARA

Training and Development

• Demonstrating a commitment to acquiring new capabilities, constantly striving to improve performance
• Soliciting performance feedback from colleagues and acting on areas of development
• Proactively seeking out and taking advantage of training and development opportunities
• Developing a continuous learning plan in conjunction with the Team Leaders within the Funds team

Risk Management

• Acting in accordance with legal, regulatory, and internal risk management requirements, including complying with the firm's policies and procedures
• Reporting any issues to the relevant Team Leader within the Funds team

Business Management

• Completing tasks on time, and to the Team Leaders and Secretaries' full satisfaction
• Being aware of the sensitivity of information and treating it appropriately
• Demonstrating a high productivity level in work through time and cost control
• Assisting with ad-hoc projects as required

EXPERIENCE

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• High school diploma and some working experience in a professional office environment
• Good written and verbal communication skills that display a good level of English, spelling and grammar
• Strong organisational skills and attention to detail
• Proven ability to complete projects within deadlines
• Strong interpersonal skills and ability to work cooperatively and effectively with others
• Basic knowledge of Microsoft Office (including Word, Excel and PowerPoint) and Adobe 

BENEFITS & REWARDS

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including: 

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.